The Government of Kenya has transformed human resource management with the Government Human Resource Information System, popularly known as GHRIS.
This online platform allows government employees to access their payslips, manage personal information, and perform other HR-related tasks conveniently from any location. With GHRIS, workers no longer rely on bulky paper files or wait for manual payroll processes.
Strategic human resource expert Anne Rita Mwaniki CHRP (K) explains that the system brings transparency, efficiency, and security into one centralized portal.
This guide provides step-by-step instructions on registration, online payslip download, and printing, ensuring employees fully benefit from the system.
What You Need to Know About GHRIS Kenya
GHRIS stands for Government Human Resource Information System. It was developed to meet the growing demand for an accessible, secure, and efficient HR platform for government employees. The system allows staff to download payslips, check employment details, and access other HR services without leaving their homes or workplaces.
The portal is an in-house creation by the Government Information Communication Technology officers in collaboration with human resource specialists. It interfaces with other systems such as IPPD, IFMIS, IRMIS, and G-PAY, providing a comprehensive approach to HR management.
Users of GHRIS
GHRIS primarily serves:
- National government employees
- County government staff
- Teachers and administrative personnel
- Medical professionals in public institutions
- HR officers and payroll administrators
Access depends on user roles. HR administrators manage records and payroll data, while individual employees log in to view personal information, monthly payslips, and employment history.
Benefits of GHRIS
GHRIS brings several advantages:
- Convenience: Employees can access payslips anytime.
- Transparency: Salary breakdowns, allowances, and deductions are clearly visible.
- Security: Sensitive information remains protected.
- Efficiency: Automated payroll reduces delays and human errors.
- Integration: Works with other government systems for seamless HR operations.
Employees can use GHRIS payslips for loan applications, tenancy agreements, visa processing, or personal record-keeping.
How to Register and Download Payslips from GHRIS
Proper registration is the first step to accessing GHRIS services. Follow these steps for smooth registration and payslip download.
Registration
- Visit the official GHRIS website.
- On the login page, select Register if you are a new user. Existing members click Login.
- Complete the registration form with accurate personal details:
| Field | Example |
|---|---|
| Personal Number | 12345 |
| National ID | 12345678 |
| KRA PIN | A12345678B |
| Date of Birth | 01/01/1985 |
| Appointment Date | 01/03/2015 |
| Gender | Male/Female |
| Official Name | John Doe |
| Mobile Number | 0712345678 |
| [email protected] |
- Create and confirm your password.
- Submit the form. Your details will be verified by your department or employer.
Once registration is successful, you can proceed to download your payslips.
GHRIS Online Payslip Download
Follow these steps to access your payslip:
- Go to the GHRIS official portal.
- Click Government of Kenya Employees.
- Enter your ID number and password, then click Login.
- Navigate to the My Records tab.
- Select My Payslip. A list of available payslips will appear.
- Choose the desired month and year, then click View Payslip.
- Click Print Payslip to print using your preferred printer.
Employee GHRIS Registration Form
The GHRIS registration form captures essential information:
- Personal number and National ID
- KRA PIN
- Full name and other names
- Date of birth and gender
- Date of first appointment and terms of service
- Mobile number and email
- Password creation
This form ensures transparency, reliability, and proper payroll processing.
GHRIS and Learning Organization in Chartered Universities in Kenya
GHRIS has been applied in some chartered universities to streamline HR operations. A 2011 study revealed that universities adopting HRIS could analyze employee data effectively and manage training programs digitally.
Flexible systems like GHRIS allow institutions to respond to staffing changes, regulatory requirements, and human resource planning efficiently.
TSC Online Payslip
Teachers Service Commission (TSC) employees also benefit from GHRIS. To register for TSC payslips:
- Provide certified academic and professional certificates
- National ID
- Bank slip and one passport photo
- KRA PIN, GP69 form, certificate of good conduct
- Work and entry permits for non-Kenyans
Once registered, teachers can log in using their TSC number and password to download payslips.
Functions of Teachers Service Commission
TSC oversees:
- Teacher registration and recruitment
- Employee promotion and transfers
- Maintaining employment records
- Advising the national government on teaching matters
Core values include professionalism, customer focus, integrity, innovativeness, and team spirit.
MSPS Online GHRIS Payslip
The Ministry of Public Service (MSPS) portal allows viewing and downloading GHRIS payslips. Employees should ensure all required fields are completed, including birth certificate number and employment history. Missing details can be reported using the system email for updates.
Why Use GHRIS
GHRIS provides a 24/7 online HR service, ensuring employees can access their records anytime. It improves transparency and reduces dependency on HR personnel for routine services.
Banks and insurance companies can verify employment details efficiently, and personal data remains secure unless shared intentionally. The platform integrates with other government services for enhanced efficiency.
What Could Make GHRIS Even Better
According to Anne Rita Mwaniki CHRP (K), GHRIS can improve by:
- Introducing automated notifications for payslip uploads
- Offering a user-friendly mobile version or app
- Including built-in help tools like live chat or tutorials
- Regular prompts for employees to update personal information
- Full integration with pensions and medical schemes
With these improvements, GHRIS will further modernize government HR management, enhancing employee experience and organizational efficiency.
GHRIS Contacts
- Website: https://www.ghris.go.ke
- Address: Harambee House, Harambee Avenue, Nairobi, Kenya
- P.O. Box: 30095, 00100, Nairobi
- Telephone: 020 2227411
- Email: [email protected]
- Mobile: +254-724-253807, +254-735-800282
GHRIS is transforming how government employees in Kenya access HR services. From payslip download to personal record management, the platform streamlines processes, promotes transparency, and enhances employee convenience.
By following this guide, civil servants can maximize the benefits of GHRIS and stay ahead in modern digital HR management.
